Organize your documents, and know where every file is.

FileFlow organizes your documents in a clear five-level structure and gives every file a unique 10-digit code, so you reach it quickly by its code or by searching inside it.

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Start free · no credit card required · Arabic and English

  • A 5-level structure
  • A unique 10-digit code for every file
  • Search inside documents with OCR
  • AES-256 encryption

Turn scattered documents into an organized archive.

Build your organization’s structure, then add documents in their places. Every file gets a unique code, and you can reach it whenever you need it.

  1. The structure

    Build a five-level structure that fits your organization, and arrange projects, subjects and files the way you work.

    HR ‹ Employee files ‹ Employment contracts

  2. Uploading documents

    Upload a document to its place in the structure, or let Smart Upload suggest the place and extract its text automatically.

    2 documents · OCR complete

  3. The file code

    Every file gets a 10-digit code tied to its place in the structure, for searching, printing or a QR code.

    02-0101-0101

  4. Finding files

    Search by the file code or a word from inside it, and go straight to the document and its place in the structure.

    All Documents (17)

  1. The structure

    Build a five-level structure that fits your organization, and arrange projects, subjects and files the way you work.

    HR ‹ Employee files ‹ Employment contracts

  2. Uploading documents

    Upload a document to its place in the structure, or let Smart Upload suggest the place and extract its text automatically.

    2 documents · OCR complete

  3. The file code

    Every file gets a 10-digit code tied to its place in the structure, for searching, printing or a QR code.

    02-0101-0101

  4. Finding files

    Search by the file code or a word from inside it, and go straight to the document and its place in the structure.

    All Documents (17)

One code takes you to the file.

The code has two digits for each level of the structure: Project, Subject, Sub-Subject, 2nd Sub-Subject and File. Use it to search, print or scan a QR code and reach the same file.

  • A unique code for every file

    Each code belongs to one file and one exact place in the structure.

  • Easy to use and print

    Share the code with your team, print it on a label, or scan its QR code to go straight to the file.

  • Stable as the archive grows

    Add new branches without changing existing codes, so the codes and labels in use stay the same.

Everything you need to organize your documents.

A file open in FileFlow on a lease, its code 02-0101-0101 at the top and its documents beside it

  • A five-level structure

    Arrange projects, subjects and files in a five-level structure that fits the way your organization works.

  • Search inside documents

    FileFlow extracts the text from your documents, so you search inside a file, not just its name.

  • Reminders from documents

    FileFlow spots expiry and renewal dates inside documents, in Hijri or Gregorian, and suggests reminders for them.

  • Labels with the code and QR code

    Print labels with the code and QR code, and link paper files to their digital copies.

  • Team and permissions

    Add your team and set each member’s permissions, with your organization’s branding and item-level permissions.

  • Sharing and collaboration

    Share a file or a whole branch with your team, and follow comments, team chat and the activity log in one place.

  • Import and export

    Import your structure from a CSV file, and export your archive to a spreadsheet when you need to.

  • AES-256 encryption

    Your file details and documents are encrypted with AES-256 before they are stored, and only authorized users can read the content.

Run your team with clear permissions.

Add your team and set each member’s permissions, with encrypted data and control over trusted devices.

  1. AdminFull access: create, edit, delete, and manage members
  2. EditorCan create and edit items, but cannot delete
  3. ViewerRead-only access to all items
  • AES-256 encryptionYour file details and documents are encrypted before they are stored.
  • Two-factor authenticationTurn on a code sent to your email, or from an authenticator app, at sign-in.
  • Trusted devicesSee the devices that skip the verification code, and revoke any of them at any time.

A flexible structure that fits every organization’s needs.

  • Legal and compliance

    Organize case files, contracts and regulatory documents in a clear structure, with access permissions that protect sensitive information.

  • Human resources

    Organize employee files, leave and reviews, and reach any document quickly by its code or by search.

  • Government

    One system for organizing documents across departments, with codes and QR labels that link the paper archive to the digital one.

Start free, upgrade when you need to.

Start on the Free plan, and move to a paid plan when you need more storage, more OCR pages or a workspace for your organization.

Free

Free

No credit card required

  • Projects2
  • Total files50
  • Storage100 MB
  • OCR scans / month3
  • Connections3
  • Organizations
  • Members per organization
Start free

Pro

SAR99/mo

  • Projects25
  • Total files5,000
  • Storage2 GB
  • OCR scans / month100
  • Connections50
  • Organizations
  • Members per organization
Get started

Business

Best value

SAR399/mo

  • ProjectsUnlimited
  • Total files50,000
  • Storage5 GB
  • OCR scans / month500
  • ConnectionsUnlimited
  • Organizations3
  • Members per organization5
Get started

Enterprise

Custom pricing

Tailored to your organization

  • Agreed with you
Talk to sales

Billed monthly or annually · You can cancel or change your plan at any time.Compare plans

Answers to the most common questions.

See all questions

What is FileFlow?

FileFlow is a hierarchical filing system that helps you organize documents using a structured 5-level hierarchy with unique 10-digit file codes. It works like a digital filing cabinet — every document has exactly one place to live, making it easy to find anything instantly.

How do I create an account?

Choose "Start free", enter your name, email and a password of at least 8 characters, then confirm your email with the code we send you. You can also sign up with Google.

Is FileFlow free to use?

Yes. The Free plan lets you build your hierarchy, upload documents and use the core features. Paid plans add storage, more pages of text recognition, organizations and team members.

What is a 10-digit file code?

Every file in FileFlow gets a unique 10-digit code in the format PP-SSBB-DDFF. The first 2 digits represent the Project, next 2 the Subject, next 2 the Sub-Subject, next 2 the 2nd Sub-Subject, and the last 2 the File itself. This code lets you identify and locate any file instantly.

How can we help?

Have a question about the plans or Smart Upload, or a problem using FileFlow? Send us your message and we’ll reply by email.

  • Emailsupport@kern.sa
  • ReplyUsually within 24 hours on business days
  • LanguagesArabic and English

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